Privacy Policy

1. Information We Collect

We collect information you provide directly, including your name, email address, phone number, resume or CV, work history, and any other details you submit through our forms, job applications, or intake calls. When you visit our site, we also collect standard technical information such as browser type, device type, and pages visited, used to keep the site running well and to understand how visitors use it.

If you apply to a role or submit your resume, we also collect the information contained in your application materials and any notes our recruiters take during screening and interview coordination.

2. How We Use Your Information

• To match candidates with relevant, open roles and to run searches on behalf of employer clients.
• To communicate with you about your application, a search you are running, or a message you send us.
• To schedule interviews, coordinate feedback, and support the offer process.
• To improve our services, including understanding which roles and searches are working well.
• To comply with legal obligations and to protect the rights and safety of our candidates, clients, and business.

3. How We Share Your Information

We do not sell personal information. As a recruitment firm, sharing candidate information with employer clients is part of how our service works, but we do this deliberately and with your awareness; your resume is not shared with a specific company without your go-ahead first, consistent with the commitment on our Submit Resume page. We may also share information with service providers who help us run our business, such as scheduling or applicant-tracking tools, under confidentiality obligations.

We may disclose information when required by law, to enforce our agreements, or to protect the rights, property, or safety of HireAIExpert, our clients, or candidates.

4. Confidentiality for Employed Candidates

Many candidates we work with are currently employed and cannot risk their search becoming visible to their current employer. We take that seriously: we do not contact your current employer, and we do not share your information with any company without your explicit permission first. If discretion matters to you, tell your recruiter and we will work quietly.

5. Cookies and Tracking

Our site may use cookies and similar technologies to remember basic preferences and understand site usage. You can control cookies through your browser settings; disabling them may affect some site functionality but will not prevent you from browsing job listings or reaching out to us.

6. Data Retention

We retain candidate information for as long as it is useful for matching you with relevant opportunities, and to comply with our legal and record-keeping obligations. If you would like your information removed sooner, contact us and we will honor that request.

7. Your Rights

Depending on where you are located, you may have rights to access, correct, or delete the personal information we hold about you, and to object to or restrict certain uses of it. This includes rights available under regulations such as the GDPR for individuals in Europe and the CCPA for California residents. To exercise any of these rights, reach out through our Contact page and we will respond promptly.

8. Children's Privacy

Our services are intended for working professionals and are not directed at children. We do not knowingly collect personal information from anyone under 16.

9. Changes to This Policy

We may update this policy from time to time as our practices or applicable laws change. The "last updated" date at the top of this page reflects the most recent revision, and continued use of our site or services after a change means you accept the updated policy.

10. Contact Us

If you have questions about this policy or how your information is handled, reach out through our Contact page and we will get back to you.